REQUEST FOR QUOTATION (RFQ) – AUDIT SERVICES
Organization: Danmission East Africa
Solicitation Number: EARO/AUD/2026/01
Submission Deadline: 22 October 2026
Contract Duration: Three (3) Years
1. About Danmission East Africa
Danmission is a Danish Christian-based nongovernmental organization working with and providing financial support to Church and faith-based organizations, civil society partners, and networks across Africa, Asia, the Middle East, and Denmark to promote Nature and Climate and Peace and Democracy through locally led, faith-rooted approaches.
The East Africa Regional Office (EARO), located in Zanzibar (but in the process of seeking registration and moving to Dar es Salaam), Tanzania, coordinates and supports a portfolio of projects in more than 10 partner organizations across Tanzania Mainland, Zanzibar, and Kenya, strengthening local capacities, fostering inclusive societies, advancing environmental sustainability, and building resilient communities.
2. Engagement Type, Objectives and Scope
The objective of the engagement is to conduct a performance audit on activities and expenditures claimed by the Partners in the submitted financial reports.
This includes, but is not limited to:
- Performance evaluation of the contract between Danmission and the Partners.
- Review of compliance with Partners’ Accounting and Procurement manuals.
- Assessment of compliance with required laws, regulations, best practices, and standards.
- Adherence to audit instructions issued by Danmission headquarters’ auditor in Denmark.
The auditor shall also audit the EARO annual financial statements and express an independent opinion in accordance with the International Standards of Auditing (ISAs).
The Auditor shall undertake all engagements in accordance with the Terms of Reference, local legal requirements, and International Standards of Auditing (ISA).
3. Tasks to Be Performed
The Auditor shall:
- Certify whether Financial Statements (FS) are drawn up in conformity with internationally accepted accounting standards (IPSAS for Regional Office and INTOSAI for the Partner Projects).
- Certify whether the FS are accurate and drawn up from the books of accounts maintained.
- Verify whether the provisions of the Project Agreement are adhered to.
- Verify whether procurement undertaken by the Partner is in accordance with Danmission’s Partners Procurement Policy.
- Carry out physical verification of any significant assets purchased and confirm their existence and use for project purposes.
- Verify whether there is an effective system of financial supervision.
- Verify whether expenditures claimed are appropriately approved, classified, and supported by adequate documentation.
- Verify that donor fund transfers are properly recorded, monthly bank reconciliations are prepared, and reported cash and bank balances are accurate.
- Evaluate project staff HR and payroll records for accuracy and compliance with Tanzanian statutory requirements, including deductions and remittances.
- Perform any other relevant verifications.
4. Expected Results and Deliverables of the Assignment
For the Projects Audit
The Auditor shall submit to EARO a report of factual findings that provides a separate opinion on Project Financial Statements (PFS).
The minimum content of the PFS shall be:
a) Yearly and cumulative statements of funds’ accountability.
b) A statement of comparison between actual expenditures and budget estimates.
c) Reconciliation between amounts shown as received by the project and those shown as being disbursed by EARO/Danmission Head Office, attached as an annex to the PFS.
d) Full disclosure of cash and cash equivalent balances.
e) Other statements or disclosures that may seem relevant.
The auditor shall also submit a separate management letter addressing the adequacy of the partners’ accounting and internal control systems, and compliance status.
For the Audit of EARO
The Auditor shall express an independent opinion on the financial statements and submit a management letter.
5. Skills Required
The firm is required to have:
- More than 5 years of experience in auditing projects funded by International Organizations.
- Experience in auditing East Africa NGOs in the local context.
- Experience in conducting performance audits.
- Expertise and experience in auditing European Union-funded projects.
6. Audit Proposal Submission
Interested consulting firms shall submit a comprehensive proposal comprising both a Technical Proposal and a Financial Proposal.
Technical Proposal
The Technical Proposal should demonstrate:
- The firm’s qualifications.
- Relevant experience.
- Proposed audit methodology.
- Work plan.
- Qualifications of the proposed audit team.
- Other information.
Financial Proposal
The Financial Proposal shall provide a detailed breakdown of proposed audit fees in accordance with the format below.
Tanzania Projects
| Number of Projects | Location | Fee per Project (Inclusive of VAT and Disbursements) |
|---|---|---|
| 1 | Karagwe | TZS X |
| 1 | Bukoba | TZS X |
| 1 | Dar es Salaam | TZS X |
| 1 | Dodoma | TZS X |
| 3 | Zanzibar | TZS X |
| 1 | Mwanza | TZS X |
Total Fee: TZS X
Kenya Projects
| Number of Projects | Location | Fee per Project (Inclusive of VAT and Disbursements) |
|---|---|---|
| 3 | Mombasa | KSH X |
| 1 | Nairobi | KSH X |
Total Fee: KSH X
Note: Consulting firms may submit quotations for any individual project, a selection of projects, or all of the projects listed. Each project location will be evaluated independently.
Regional Office Audit
For the Regional Office audit, the fee for the statutory audit should be quoted inclusive of all applicable taxes and disbursements, as shown below:
| Auditee | Country | Location | Fees (Inclusive of VAT and Disbursements) |
|---|---|---|---|
| Danmission EARO | Tanzania | Zanzibar (or Dar es Salaam if the Regional Office has moved by then) | TZS X |
7. Quotes Evaluation Criteria
| S/N | Criteria and Description | Weighting |
|---|---|---|
| 1 | Legal status of the firm: Proof of up-to-date registration status with professional body, business licence, professional indemnity insurance, and tax clearance. | 10 |
| 2 | Methodology to deliver on the scope of the assignment: Experience in auditing projects funded by International Organizations; experience in auditing European Union-funded projects; experience in conducting performance audits; experience in carrying out micro assessments and due diligence for NGOs. | 20 |
| 3 | Quality of the personnel: Audit team experience in auditing donor-funded projects; experience of the engagement Partner in leading project audit teams; experience of the team in conducting micro assessments/due diligence for NGOs; qualifications of team members. | 25 |
| 4 | Methodology to deliver the work: The firm’s responsiveness to the details supplied under the RFQ, including work plans, quality controls, approaches, etc. | 25 |
| 5 | Commercial value: How the firm demonstrates value for money, including a detailed breakdown of costs. | 20 |
8. Method of Submission
Proposals (both technical and financial) shall be submitted by email in PDF format to:
Email: earo@danmission.dk
Solicitation Number: EARO/AUD/2026/01
9. Time Frame
| Event | Date |
|---|---|
| Submission of Quotes | 06.10.2026 – 22.10.2026 |
| Evaluation of Quotes | 21.10.2026 – 13.11.2026 |
| Feedback from Danmission | 14.11.2026 – 16.11.2026 |
| Contract and Other Arrangements | From 15.11.2026 |
10. Contract Duration
The duration of the contract for audit services will be three (3) years.
Application Information
Proposals (both technical and financial) must be submitted in PDF format.
Email: earo@danmission.dk
Solicitation Number: EARO/AUD/2026/01
Submission Deadline: 22 October 2026
Danmission East Africa Regional Office (EARO)
Kiembe Samaki, Zanzibar
Website: english.danmission.dk
