Administrative Assistant at IHI January 2026

Administrative Assistant (1 Position(s))

Job Description

Job Summary

Ifakara Health Institute is seeking Administrative Assistant who will be stationed at Ifakara, Morogoro to support all day-to-day administrative functions to the project. Admimistrative Assistant is expected to provide crucial administrative and logistical support to project managers and teams, ensuring smooth daily operations by managing schedules, coordinating meetings, organizing documents, tracking tasks/budgets, handling communications, procurement of supplies, payment and Human Resource issues.

Responsibility:

Responsibilities

Perform general clerical duties such as photocopying, scanning, mailing, filing, making phone calls, and responding to emails.
Liaise with Procurement Unit and make follow ups on project goods and service providers utility and bills, etc
Liaise with Human Resources Unit and coordinate on human resources matters and keep records for project staff
To ensure the study is done according to the working protocol and adherence to the ICH Guidelines of Good Clinical Practice (GCP)
To maintain close professional relationship with the government officials in the study area Order project supplies for office and research activities.
Set up meetings and assist project staff with arrangements for conference attendance and other work-related travel.
To oversee that the study site is properly arranged and has enough supplies for daily activities
To work in a professional and ethical manner with competence, accountability and integrity.
To perform any other duties assigned by the supervisor
Maintain hard copy and electronic filing systems, including keeping up-to-date records for project activities, office space, and supplies
Organize meetings, trainings and workshops, and manage payment issues.
Perform any other duties as may be assigned by the supervisor

Skill :

Desired Skills

Good Computer Skills /ICT skills and knowledge
Flexible, open to change and supportive of others, and good interpersonal and organizational skills.
Problem solving skills, and teamwork
Pro-active and time management skills
Emotional Intelligence.

Qualification Required:

Essential Qualification

Diploma in Secretarial Studies or Public Administration or Business Administration
Certificate in Computer studies

Experience :

Required Experience

At least one-year of experience working on similar tasks or post with a reputable organization.

Preferred Language Skill :

Prefered Language

Excellent written and oral communication skills in both English and Swahili languages

Job Opening date : 13-Jan-2026

Job closing date : 26-Jan-2026

How to Apply:

Job type Full-time Job, To submit your application, please follow the link provided below.