Procurement and Stores Assistant
Category: Administrative Management and Technical Support
Reports to: Accounts Manager
Department: Finance and Procurement
Start date: September, 2026
IST foundational documents
IST mission
Challenge, support and inspire all learners to become accountable citizens who find their own paths and thrive in a dynamic world.
IST vision
IST is a pioneering International Baccalaureate Continuum school that ignites a life-long passion for learning.
We are a diverse and vibrant community that values student agency and cultivates local and global partnerships, in an open and adaptive learning environment.
IST fosters exploration, collaboration, and authentic experiences that develop resilient and compassionate individuals.
Core values
- Respect
- Service
- Well-being
- Belonging
- Growth
Mission impacts
- An accountable citizen recognizes their impact and responsibility to their communities. They are equipped with knowledge, empathy, and ethical commitment. They embody the school’s values and contribute positively to society.
- Learners will collaborate with mentors and are empowered to explore diverse opportunities that extend and enrich the curriculum.
- Learners are self-driven, curious and confident. They are creative and imaginative thinkers who can develop solutions, seize opportunities, and adapt in the face of adversity.
Strategies
In order to support our mission, vision and values, IST will:
Strategy 1 — Leveraging Community
Leverage the IST community and local and global partners.
Strategy 2 — Professional Growth
Attract, develop, and retain exceptional professionals who embody IST’s mission, vision, and values.
Strategy 3 — Innovation & Learning
Explore, create, and implement innovations in the educational ecosystem in support of learner agency, academic rigor, and the pursuit of excellence.
Strategy 4 — Future Focus
Implement transformative approaches to resource management focused on environmental responsibility and efficiency, financial viability, and institutional continuity.
Summary of the role
Reporting to the Accounts Manager, the Procurement Assistant provides administrative and operational support to the procurement function by:
- Assisting with purchasing activities
- Maintaining procurement records
- Coordinating deliveries
- Supporting inventory management
- Ensuring procurement documentation is accurate and complete
The role contributes to the efficient and timely acquisition of goods and services while ensuring compliance with IST procurement policies and procedures.
Preferred qualifications and experience
- Diploma in Procurement and Supply Chain Management, Business Administration, Logistics or a related field; Bachelor’s Degree is an added advantage.
- Minimum of 2–3 years’ experience in procurement, purchasing, stores, logistics or administrative support.
- Experience using Microsoft Office, particularly Excel.
- Experience using an Enterprise Resource Planning (ERP) or inventory management system is desirable.
- Experience in a school or similar service-oriented environment is an added advantage.
Professional competencies
- Working knowledge of procurement procedures, purchasing processes, inventory management, and procurement documentation.
- Strong organizational, planning, and time management skills, with the ability to manage multiple priorities and meet deadlines.
- High level of accuracy and attention to detail in preparing procurement documents and maintaining records.
- Effective written and verbal communication skills, with the ability to build positive working relationships and provide excellent customer service.
- Proficiency in Microsoft Office applications, with the ability to maintain confidentiality and demonstrate integrity in all procurement activities.
Personal attributes
- Demonstrates integrity, professionalism, and maintains confidentiality in all aspects of work.
- Reliable, organized, and detail-oriented, with a commitment to accuracy and accountability.
- Collaborative team player with strong interpersonal skills and a customer-service mindset.
- Flexible, adaptable, and able to manage competing priorities while working under pressure to meet deadlines.
- Positive attitude with a willingness to learn, take initiative, and contribute to continuous improvement.
The role summary, qualifications, competencies and personal attributes are detailed on page 2 of the job description.
Responsibilities
The primary responsibilities of the Procurement Assistant shall include:
Procurement support
Assist in the procurement of goods and services by:
- Processing approved purchase requisitions
- Obtaining quotations
- Preparing purchase orders
- Following up on deliveries to ensure timely and cost-effective procurement
Supplier and stakeholder coordination
Liaise with suppliers and internal departments to:
- Coordinate procurement activities
- Monitor order status
- Resolve routine procurement issues
- Communicate delivery updates
- Escalate matters where necessary
Inventory and stores support
Support inventory management by:
- Receiving and inspecting goods
- Verifying deliveries against procurement documentation
- Maintaining inventory records
- Assisting with stock counts
- Reporting discrepancies or damaged items
Documentation and compliance
Maintain accurate:
- Procurement records
- Supplier information
- Purchase documentation
- Filing systems
These records and systems must support compliance with:
- IST procurement policies
- Audit requirements
- Record retention standards
Administrative support
- Assist in preparing procurement reports.
- Maintain confidentiality of procurement information.
- Support continuous improvement of procurement processes.
Perform any other duties as designated by the Accounts Manager.
Particulars of the search
Prospective applicants should be based in Tanzania and need to apply formally.
Applicants should submit:
- A letter in English describing their fit and interest in the position
- An up-to-date curriculum vitae/resume
- The names, addresses, and contact details of three referees
Applications and enquiries should be directed to:
staffrecruitment@istafrica.com
Deadline: Before the close of business on Friday, 07 August 2026.
